badge-generator

Bulk-generates print-ready employee badge PDFs laid out for Avery 8395 adhesive name badges.

The generator is built around the sample badge you provided:

employee photo cropped to fill the center frame without stretching
auto-sized employee name in the black band
auto-sized job title in the blue band, wrapped to two lines if needed
two identical labels per employee, kept on the same 8-up sheet

Avery 8395 layout

This project uses the standard 8-up Avery 8395 / 5395-compatible layout on US Letter:

label size: 3.375" x 2.333"
sheet layout: 2 across x 4 down
default margins: about 0.688" left/right and 0.594" top/bottom
default gaps: about 0.375" horizontal and 0.187" vertical

Those dimensions match common Avery-compatible template specs. Printers still vary, so the CLI includes --left-adjust and --top-adjust for calibration.

Inputs

Photos go in a directory and should be named as:

firstnamelastname.png
firstnamelastname.jpg

Examples:

jaceyplace.jpg
xylaensign.png

The CSV must include:

title
either name or both first_name and last_name

Optional CSV columns:

prefix for text before the name, like Dr.
suffix for credentials after the name, like MD or RN, BSN

The easiest setup is:

keep the photo filenames based on the actual person name only, like puneetbraich.jpg
put Dr. / MD / RN, BSN in separate CSV columns so badge text changes do not affect photo matching

Example:

prefix,name,suffix,title
,Jacey Place,,Paraoptometric Technician
Dr.,Puneet Braich,MD,Ophthalmologist
,Brandi Lourdeau,"RN, BSN",Clinical Manager

Install

python3 -m venv .venv
source .venv/bin/activate
pip install -r requirements.txt

Usage

python3 badge_generator.py sample-data/employees.csv photos -o output/badges.pdf

Optional branding and print calibration:

python3 badge_generator.py employees.csv photos \
  -o output/badges.pdf \
  --brand-text "CHITTICK\nEYE CARE" \
  --logo-path assets/logo.png \
  --left-adjust 0.02 \
  --top-adjust -0.01

Output behavior

Each employee gets exactly 2 labels.
The two labels are placed consecutively, so both copies stay on the same sheet.
Each sheet holds 8 labels total, which means 4 employees per sheet.
The output is a print-ready multi-page PDF.

2.3 KiB Raw Permalink Blame History